Purpose: This worksheet uses journal entries to enter beginning balances and updates for long term obligations generally repaid through governmental funds. The results from the trial balance are then brought into the consolidation trial balance. This worksheet involves only governmental activities. When this journal worksheet is selected, the following screen appears:
This screen allows you to add a new entry, or to find a current entry and to modify or delete it.
Data Fields:
- Find - Allows you to search the list by entry number, transaction type or description and places the result at the top of the list.
- Entry # (Num) - Transaction number assigned by the upload program or the user.
- Transaction Type - The type determines the column on the trial balance for the entry.
Prior Year Balance Prior Period Adjustment Addition Payment Advance Refunding Amortization Premium/Discount Amortization Gain/Loss Amortization Deferred Charge Reclassification Audit Adjustment
- Description - General description of the transaction.
- Copy to Next Fiscal Year - Check this box if you would like this entry to be copied over to the next fiscal year with 0 balances. When the next fiscal year is opened, the entries with accrued interest, amortization deferred charge, amortization gain/loss, amortization premium/discount, payment, or reclassification transaction type that were flagged to copy to next year will be created, with all the accounts used in the copied entry but with all zero amounts. The user will then be able to edit those copied entries to fill in the amounts and make any other needed changes. This should speed up data entry for “standard” entries.
- JECategory - This optional field allows the user to enter up to 4 characters to help sort journal entries when generating journal entry reports.
Generic Journal Entries
The process of adding a new journal entry and of modifying or deleting a current entry is exactly the same for a variety of types of journals. These options are illustrated in detail in the Generic Journal Entry page.
