Purpose: The Governmental Consolidation Journal allows entries to be made into the Governmental Consolidation Trial Balance which contains data from the General Capital Assets and the General Debt Consolidation Worksheets. This trail balance consolidates governmental funds into governmental-type activities.
This screen allows you to add a new entry, or to find a current entry and modify or delete it.
Data Fields:
- Entry # - Transaction number assigned by the user. If the user does not enter an entry number the system will generate one.
- Find - Allows you to search the list by entry #, transaction type, or description and places the result at the top of the list.
- Transaction Type - The type determines the column on the trial balance for the entry.
Internal Payable Internal Service Internal Service Internal Balance IS Fund Elimination & Change in Internal Balance Prior Year Internal Service Internal Balance Other Interfund Elimination Audit Adjustment
- Description - General description of the transaction.
- Copy to Next Fiscal Year - Check this box if you would like this entry to be copied over to the next fiscal year with 0 balances. When the next fiscal year is opened, the entries with IS fund elimination & change in internal balance, other interfund elimination, or prior year internal service internal balance transaction type that were flagged to copy to next year will be created, with all the accounts used in the copied entry but with all zero amounts. The user will then be able to edit those copied entries to fill in the amounts and make any other needed changes. This should speed up data entry for “standard” entries.
- JECategory - This optional field allows the user to enter up to 4 characters to help sort journal entries when generating journal entry reports.
Generic Journal Entries
The process of adding a new journal entry and of modifying or deleting a current entry is exactly the same for a variety of types of journals. These options are illustrated in detail in the Generic Journal Entry page.
